Preparing a ‘TED Talk’ Inspired Presentation: A 3-Step Plan

Nick Morgan

presentation tips

Rick Enrico

SlideGenius

TED talks

TED-inspired presentations

TED Talks only last for about 20 minutes. In that time, speakers are able to share interesting stories and make compelling arguments. TED Talks prove that insight doesn’t come from the amount of time spent in front of an audience. The success of a presentation rests on the quality of the message you’re delivering.In a blog published on PresentationXpert, communications coach Nick Morgan makes an argument for the importance of concise speeches. As he puts it, the “impatience of the times” and our “shrinking attention spans” compel us to make sure presentations are short and sweet.If your pitch looks like it will stretch on for an hour, it’s time to take on a new presentation plan. You don’t have to limit yourself to 20 short minutes, but it’s still important that you trim everything down to the most basic points.Take inspiration from the success of TED Talks by following this new presentation plan. According to Morgan, all you need are three particular things: a single idea, a story, and one good question.

1.) Idea 

No matter how complex the topic, a presentation can be simplified if it’s unified by a single idea. That idea is the message at the core of your presentation. Speeches can try to make several points, but there should always be one common idea acting as the linchpin.To trim down your presentation, look at your draft and look for the thread that connects one point to another. Focus on this thread and cut out anything that doesn’t help move your main idea forward. Then, sum everything up in an elevator pitch.

As an example, Morgan cites “My stroke of insight“, the TED talk by neuroanatomist Jill Bolte Taylor on the mysteries of the human brain. Taylor’s talk can be summed up in the following statement:

As a neuranatomist, I study the difference between normal brains and the brains of the mentally ill. One morning, I suffered a stroke, and experienced a mental disorder of my own. I was fascinated to learn from the experience. Here’s what I learned while I was dying, especially about the differences between the right and left hemisphere’s experiences of reality.

2.) Story

As you already know, stories are at the heart of every TED Talk. To keep your presentation substantial, make sure you also have a story to share. This helps keep your idea afloat and make your presentation more relatable.In Morgan’s earlier example, we see that Taylor’s presented narrative revolves around “drama surrounding the moment of the stroke, and what follows from that”. From it, she helps the audience derive a valuable lesson about life.While your own speech doesn’t have to be particularly dramatic, it’s important to deliver a powerful story. Sharing an honest, emotional story will help you create a much-need human connection between you and your listeners.

3.) Question 

A memorable TED Talk always poses a thought-provoking question. It doesn’t have to be complicated or difficult to answer. However, it does need to engage the audience and get them thinking. This helps eradicate the doubts they may have. It also lets them see that the stakes that you’re about tackle are relevant to their own lives.If you want to stick to a traditional pitch, start with a question and build up its answer. To add a playful twist, you can also end with a question as a final note to encourage discussion even after your presentation is over. Whatever the case, make sure you have something that encourages audience interaction.

The best TED Talks offer refreshing viewpoints and interesting ideas. Your presentation can do the same for your audience by following this 3-step plan.

References

Morgan, Nick. “How to Prepare a 20-Minute TED-Like Talk.” Presentation Xpert. Accessed January 27, 2015.My Stroke of InsightJill Bolte Taylor. TED, 2008.”Presentation Tips: 3 Lessons from the TED Stage.” SlideGenius, Inc. July 6, 2014. Accessed January 27, 2015. Featured Image: Gisela Giardino via flickr.com

How to Face Unexpected Presentation Scenarios

flexibility

improvisation

presentation anxiety

presentation skills

presentation tips

Rick Enrico

SlideGenius

spontaneous presentations

While communication, nonverbal cues, and PowerPoint design are all very crucial, there’s one thing that will help you survive any scenario when in front of an audience. That’s to expect the unexpected, especially when you think you’ve got everything planned out.Even as you prepare for your presentation, there are certain scenarios you won’t be able to foresee. There are things that could happen beyond your control. When that happens, most people get stuck and feel like they failed.This doesn’t have to be the case if you can adapt to your predicament. When the worst happens, it’s better to face it head on. If you can’t be flexible in front of an audience, you run the risk of stumbling and falling.Improv actors have mastered this skill with their spontaneous skits and quick thinking. To keep your own performance sharp, here are important improvisation tips to keep in mind:

Focus on the meaning behind your script 

Obsessing too much on what you plan to say point per point can hurt you in the long run. In cases of unexpected blunders and interruptions, sticking to your script can make you feel even more lost than before.While it’s okay to plan what you want to say, you shouldn’t focus too much on exact delivery. Instead, you should shift your focus on what each point you prepared is trying to say.Your presentation will be a lot more flexible if you know your core message well. At the end of the day, this is what truly matters.It doesn’t matter if you miss a few steps along the way. Your main objective is to make sure that the audience understands the main point of your presentation.In the same light, it’s also important that you don’t focus on your slide deck as much. PowerPoint is only there to enhance the message you want to deliver, but you can’t rely on it to do all of the work.What if the equipment fails? What if the power goes out? You need to be able to stand on your own feet without using your slides as a crutch.

Observe your audience 

Take your cue from the people you’re communicating with. Presentations are a two-way street.You can try to create captivating design and content, but you won’t be able to tell how the audience will receive it until you’re in front of them. As such, it’s important to watch the room for their reactions to learn how you can adjust.Does the audience look bored? Try to mix it up by engaging them with a quick anecdote. Or maybe your discussion is dragging out too long. If that’s the case, skip some of the parts you planned and deliver all the basics. Do they seem disengaged and uninterested? Maybe you can try to reel them back in by encouraging interaction.Shoot a question their way or ask a few of them to share their thoughts on the discussion so far.

Let your obstacles empower you 

The best way to be flexible is to make the most of the situation that’s in front of you. Instead of trying to cover up the unexpected derailment, use it as a springboard to jump back on the discussion.All you have to do is make sure you don’t get stuck on your blunders.Turn around a sudden interruption from the audience by saying, “thank you for that observation. I’ll get back on that once I finish the whole presentation.” If you can make light of it and add humor, you can do that too. The important thing is that you don’t let the scenario take hold of the rest of your presentation.You can never tell how well-prepared you are until you get in front of the audience. Even then, you can end up facing something you weren’t exactly planned for.In that case, it’s better to not let your anxiety get to you and improvise instead. You’ll be surprised that this could even lead you to a better outcome. Improve your presentation skill with these three tips.

Reference

5 Presentation Tools to Encourage Audience Interaction.” SlideGenius, Inc. January 12, 2015. Accessed January 22, 2015.”Fine-tuning Your Presentation’s Core Message.” SlideGenius, Inc. November 11, 2014. Accessed January 22, 2015.”What Is Improv?Austin Improv Comedy Shows Classes The Hideout Theatre . Accessed January 22, 2015. Featured Image: Death to the Stock Photo

Buzz Worthy: Technology Presentation Tips from CES 2015

CES 2015

presentation tips

technology presentation tips

technology presentations

Leaders of the tech and electronics industry recently came together for this year’s International CES, or Consumer Electronics Show. As with previous years, top companies in the field made use of the event to announce and preview their upcoming products. CES 2015 became a huge stage for memorable technology presentations at the start of the year.

Presentations delivered during the event’s four-day run made a noticeable impact. From all of these, it’s obvious that there are plenty of technology presentation lessons that we can learn. Based on the observations made by presentation expert Carmine Gallo, we run down the tips that could help you in your next big pitch.

A group of five people are seated around a modern glass conference room table, with one person standing and presenting a slide template on a monitor. The room has large windows with city buildings visible outside.

Start with a short but meaningful story.

Storytelling is always a crucial part of any presentation, but it is especially important for a technology presentation. The best way to connect with the audience is through something they can easily relate to. Talking about technological concepts can become confusing for people who aren’t familiar with them. Skip the jargon and the long-winded explanations about your new product or service.

What you should try to do instead is to tell a story that will make the audience see why your pitch is important to them. Take an example from Mark Fields, president and CEO of Ford, who wove a story with his presentation.

Outline your presentation by listing 3-5 key takeaways

Another way you can help the audience digest the information is by outlining key takeaways before tackling them individually. Give the audience a chance to learn the scope of your presentation by listing the major points you will make. After you list down your key takeaways, you can tackle them one by one with a more in-depth discussion.

Gallo also suggests that to keep your presentation on the right track, you limit yourself to only 3-5 points. Tackling too much in a single pitch can derail your discussion. Remember to keep your presentation concise. Intel CEO Brian Krzanich does this successfully by listing down his major points at the start of his presentation. Watch his keynote here and make your own observations.

Incorporate demos and other memorable moments.

There’s more you can do to make sure your pitch becomes memorable. Just like Intel’s Krzanich did in his keynote, you can take your discussion to life by incorporating a demo to your presentation. As Gallo puts it,

“Many presentations—especially product launches—lend themselves to a ‘wow moment.’ A creative and well-rehearsed demo generates a lot of talk and, if people don’t talk about your product, why bother?”

Another way you can create memorable moments in your presentation is by making use of props. If you remember our discussion on Nancy Duarte’s STAR (Something They’ll Always Remember) Moments, acting out your core message with the help of props is an effective way to give the audience something to talk about.

Allow your data to stand out and shine.

Lastly, PowerPoint and visuals also play an important role in a technology presentation. Don’t forget to prepare a well-designed deck incorporating your branding through colors and images. Aside from the aesthetics, it should also perfectly illustrate the nuts and bolts of the product or service you’re pitching.

How? By making sure your data is well-presented. Make it stand out by focusing on the most crucial numbers and getting creative with your visualizations.

Take a page out of Samsung president and CEO, Boo-Keun Yoon’s book. Yoon made use of slides where all the relevant numbers stood out. Check out his keynote here to see how careful handling of data can improve your technology presentation.

Delivering a technology presentation has its challenges, but achieving success isn’t impossible. Take note of these lessons straight from the CES 2015 stage and incorporate it in your next pitch.

Reference

“Boo-Keun Yoon, Samsung – Keynote 2015.” International CES. Accessed January 22, 2015.
“Brian Krzanich, Intel – Keynote 2015.” International CES. Accessed January 22, 2015.
Gallo, Carmine. “5 Presentation Tips From CEO Keynotes At CES.” Forbes. January 9, 2015. Accessed January 22, 2015
How to Create a STAR Moment for Your Presentations.” SlideGenius, Inc. September 25, 2014. Accessed January 22, 2015
“Mark Fields, Ford – Keynote 2015.” International CES. Accessed January 22, 2015.
PowerPoint Design Tips for Presenting Data.” SlideGenius, Inc. December 1, 2014. Accessed January 22, 2015.
Why Storytelling Is an Effective Presentation Technique.” SlideGenius, Inc. September 8, 2014. Accessed January 22, 2015.

Featured Image: International CES Photo Gallery

New Year’s Resolutions: The Presentation Edition

new year's resolution

PowerPoint Design

Powerpoint tips

presentation tips

The new year will always usher in plenty of opportunities. Be ready for a productive and fulfilling year by learning to improve your communication skills. Professional success relies on our ability to present and share new ideas. If you want your projects to keep moving forward, you need to focus on improving your skills as a presenter.Keep your ideas afloat and the audience engaged with our own version of New Year’s resolutions:

1.) Start integrating storytelling into your presentations

You can’t separate storytelling from the presentations you deliver. It’s not enough to recite facts in front of your audience. Whether you’re pitching to investors or convincing clients to get on board, a story is the most powerful tool in your arsenal. That’s because stories are built right into our DNA. As social beings, we connect with each other through storytelling. What better way to get the audience to sit up and listen than by sharing a great story?So what makes a great story? How can you spin your presentation into a compelling narrative? There are three things you need. First, you need to start with a message that resonates with your audience. Next, you need to have a character they can relate to. Lastly, you need to structure your presentation in a way that really pulls the audience in.

2.) Deliver a better presentation by fixing structure

Structure isn’t just important to presentation storytelling. Creating a well-structured presentation is also helpful for the audience. If you create a clear and discernable structure, they’ll be able to follow what you’re saying much easier. They won’t feel like you’re dumping a huge amount of information because you’ve carefully arranged them in a way that makes sense.Aside from making sure that your presentation has a discernible beginning, middle, and end, keep all your points and arguments grouped according to specific themes. According to Barbara Minto’s Pyramid Principle, you can tackle one theme at a time, and the audience can easily categorize your ideas into groups.

3.) Improve the quality of your presentations through practice

Of course, you can’t expect to improve your skills without putting in some work. Aside from making sure your presentation is perfected, you also have to improve the quality of your delivery. You won’t be able to do that without taking the time to practice.A lot of people think they can ‘wing’ their presentations. However, presentations are more than just being familiar with your materials. You also need to know the proper way to address the audience. The only way you can prepare for that is by rehearsing the way you’ll speak and move in front of people.

4.) Create a memorable experience by appealing to emotions

A presentation doesn’t have to be a dull affair just because you’re delivering an informative report. You can still create a memorable presentation that’s accurate and straight to the point. Strive to create a significant connection with the audience by appealing to their emotions.What emotions are significant to your presentation? Do you want to make this a light-hearted affair? Or do you want to deliver a sense of urgency? Think of your emotional anchor and plan your presentation around it. Make sure your story and visuals contribute to conveying it. You should also focus on how you deliver your presentation. Emotions are also conveyed through speech and movement, so be mindful of your body language.

2015 brings an abundance of new opportunities. Don’t let them go to waste. Make sure all your points are well-presented. Deliver better presentations and achieve greater outcomes with these helpful but oft-neglected tips.

 

References

The Minto Pyramid Principle: A Powerful and Compelling Process for Producing Everyday Business Documents.” Barbara Minto. Accessed January 11, 2016.Zak, Paul. “Why Your Brain Loves Good Storytelling.” Harvard Business Review. October 28, 2014. Accessed January 11, 2016.

Featured Image: picjumbo.com

Presentation Tips: 5 Quick Ways to a PowerPoint Design Boost

PowerPoint Design

powerpoint design tips

presentation design

presentation tips

Do you still have a presentation that needs to be wrapped up before the year ends? Don’t forget to give your PowerPoint design a much needed boost. As you know, it’s important to end the year with a bang. The last message you share for 2014 should resonate with the audience. Aside from learning the best way to communicate with them, you have to make sure that your visuals are eye-catching and unforgettable.Here’s a quick rundown of simple tips and tricks for a PowerPoint design boost: 

1.) Use bullet points correctly 

As we mentioned previously, there’s a time and place for bullet points in your PowerPoint design. Most people use bullet points to list down lengthy paragraphs of text when they should only be used to list down key information. In other words, using bullet points should help you present details in a way that’s easy for your audience to digest. You don’t use them to cram a dozen different sentences in a single slide. You use them to create a list of important information that the audience can easily see and discern. There’s nothing wrong with using bullet points, but don’t forget that there’s a right way to utilize them.

2.) Experiment by creating custom templates 

If you’re in a hurry to finish your presentation, using PowerPoint templates will definitely make the job easier. However, these templates often have a reputation of being boring and repetitive. Luckily, there’s a way you can use them without sacrificing your creativity. As we detailed in this tutorial, you can create custom PowerPoint designs by using the Slide Master option. It might take a bit more effort, but it’s worth it to have a template that’s unique to your presentation. Tailor fit any template for your specific situation by changing up the look to match your branding.

3.) Create the perfect mood with the right colors

Speaking of branding, picking the right colors is one of the best ways to make sure your business identity is evident in your PowerPoint design. The correct color choices will also add more dimension to what you’re delivering. Since colors are often have specific cultural associations, choosing the right color will help you add more meaning to the topic you’re tackling. For example, the color blue and gray is often associated with professionalism. On the other hand, the color purple connotes luxury and exclusivity. If you want to create a palette that matches the mood of your presentation, do some quick research on the different cultural associations behind specific colors. You can start here.

4.) Find balance by using well-matched fonts

It’s also important to keep your PowerPoint design well-balanced and harmonized. One way you can do that is by making sure you choose fonts that match each other. Even when you have plenty to choose from, make sure that your fonts complement each other. You can opt for a contrasting Serif and Sans Serif pair, but you can also create a unified look by choosing fonts from the same family or typeface. Whatever you decide, just make sure to limit your choice within 2-3 styles. Going overboard will create too much distraction and your PowerPoint design will end up looking inorganic. Another important rule to keep in mind is readability. Make sure everything in your slides can be read by the farthest person from the screen.

5.) Highlight your message with the perfect images

Finally, your PowerPoint design won’t work if you don’t have images to illustrate your points. This is a tip we’ve repeated so much in the last year because it should never be left unsaid. Your PowerPoint design will be far more effective if you let go of lengthy paragraphs and use images to highlight your message instead. The Internet is a great source to find whatever you need. Take the time to browse through all these sites to find something that will help you tell the story of your presentation. Visual storytelling is a growing trend in the world of business, so make sure your PowerPoint design doesn’t fall behind.

These tips may seem ordinary, but they all bear repeating. You can’t expect to boost your PowerPoint design if you don’t start at the basics. Follow these tips and work your way towards more creative and memorable presentations.

If you need more help, don’t hesitate to reach out and contact our PowerPoint design experts! Featured Image: Life of Pix

Presentation Tools and Gadgets for Your Christmas Wishlist

christmas wishlist

Powerpoint tips

presentation gadgets

presentation tips

presentation tools

The right presentation tools and gadgets can significantly improve your performance, making your presentations more engaging, polished, and seamless. Whether you’re a seasoned presenter or just starting out, upgrading your gear can help you present with confidence and professionalism.Here’s a list of presentation tools and gadgets that should be on your Christmas wishlist:


1. Wireless Presenter Remote

A wireless presenter remote is a must-have for anyone who regularly gives presentations. These remotes allow you to advance slides from anywhere in the room, giving you the freedom to move around and engage with your audience without being tethered to your computer.Why It’s Great:

  • Increases Mobility: Move freely around the room while advancing slides, which helps you interact with your audience and maintain their attention.
  • Improves Flow: With buttons for forward, backward, and screen blackout, you can control the flow of your presentation seamlessly.

Example: The Logitech Spotlight is a popular wireless presenter that features advanced slide control, a digital pointer, and Bluetooth connectivity.


2. Portable Projector

A portable projector is perfect for presenters who often travel or give presentations in different locations. These compact devices are easy to carry and set up, allowing you to project your slides anywhere without relying on built-in equipment.Why It’s Great:

  • Convenient for Travel: A portable projector lets you take your presentation anywhere, from conference rooms to off-site meetings.
  • High-Quality Projection: Many portable projectors offer excellent image quality and brightness, ensuring that your slides look professional and clear.

Example: The Anker Nebula Capsule is a compact, highly portable projector that offers 360-degree sound and up to 4 hours of projection on a single charge.


3. Noise-Canceling Headphones

Noise-canceling headphones can be a lifesaver when you’re practicing your presentation or focusing on last-minute edits in a noisy environment. These headphones block out background noise, allowing you to concentrate fully on perfecting your performance.Why It’s Great:

  • Improves Focus: Noise-canceling technology eliminates distractions, helping you stay focused while preparing for your presentation.
  • Ideal for Travel: If you travel frequently for presentations, noise-canceling headphones are perfect for blocking out noise during flights or while working in busy locations.

Example: The Bose QuietComfort 45 is a top-rated choice, known for its superior noise-canceling capabilities and comfortable design.


4. Presentation Timer

A presentation timer is an essential tool for staying on track during your presentation. It allows you to manage your time effectively, ensuring that you don’t run over or cut your presentation short.Why It’s Great:

  • Helps You Stay on Time: A timer helps you stick to your allotted time, preventing you from going over your time limit or rushing through your slides.
  • Provides Real-Time Feedback: Some timers have built-in alarms or vibration alerts to give you real-time updates on how much time you have left.

Example: The Time Timer MOD is a simple, highly visible timer with customizable alert settings, making it easy to manage your presentation time.


5. Digital Stylus

A digital stylus is great for presenters who want to annotate slides in real-time or sketch out ideas on an interactive whiteboard. Whether you’re using PowerPoint, Prezi, or a virtual whiteboard app, a stylus can add a creative and interactive element to your presentations.Why It’s Great:

  • Enhances Interactivity: A stylus lets you draw, highlight, and annotate slides or whiteboards, making your presentation more engaging and interactive.
  • Improves Precision: Compared to using a mouse or finger, a stylus offers much greater precision for drawing or annotating on digital slides.

Example: The Apple Pencil is a top choice for iPad users, offering pixel-perfect precision and lag-free performance. For non-Apple devices, consider the Microsoft Surface Pen or Wacom Bamboo Ink.


6. Portable Document Scanner

A portable document scanner is useful for scanning contracts, notes, or any printed materials that you may want to include in your presentation. It’s a handy tool for both professional and personal use, especially if you need to digitize documents on the go.Why It’s Great:

  • Saves Time: Scan documents quickly without the need for bulky equipment or visiting an office.
  • Improves Organization: A portable scanner lets you easily organize and digitize important documents for your presentations.

Example: The Doxie Go SE is a compact, wireless scanner that can digitize documents anywhere, making it ideal for business trips or meetings.


7. Portable Power Bank

A portable power bank is essential for ensuring that your devices don’t run out of power during a crucial presentation. Whether you need to charge your smartphone, tablet, or projector, having a portable power source on hand can be a lifesaver.Why It’s Great:

  • Prevents Battery Issues: A power bank ensures your devices stay charged, even if you don’t have access to an outlet during your presentation.
  • Perfect for Travel: Portable power banks are small and lightweight, making them easy to carry with you wherever you go.

Example: The Anker PowerCore 26800 offers high-speed charging with multiple ports, allowing you to charge several devices at once.


8. Wireless Lavalier Microphone

If you’re presenting in a large room or at a conference, a wireless lavalier microphone can ensure that your voice is heard clearly by everyone in the audience. These clip-on mics allow you to move freely while amplifying your voice through the room’s sound system.Why It’s Great:

  • Improves Sound Quality: A lavalier microphone picks up your voice clearly, even in large or noisy environments.
  • Increases Mobility: Wireless mics allow you to move around the stage or room without being tied to a podium or microphone stand.

Example: The Rode Wireless GO II is a popular option, offering crystal-clear sound and easy connectivity for presentations, interviews, or public speaking.


Final Thoughts

These presentation tools and gadgets can elevate your performance and help you deliver more professional, engaging presentations. Whether you’re looking for wireless remotes, portable projectors, or time management tools, adding these gadgets to your wishlist can make a big difference in how you present. Upgrading your gear this Christmas might be just what you need to enhance your presentation game.

How to Share Your Prezi for Any Type of Audience

Prezi is a dynamic presentation tool that allows for highly interactive, visually engaging presentations. However, to get the most out of Prezi, it’s important to share your presentation effectively with different types of audiences. Whether you’re sharing a Prezi for a live presentation, a virtual meeting, or a remote audience viewing it on their own time, customizing the way you share your Prezi ensures the best experience for your audience.Here’s how to share your Prezi for any type of audience:


1. Sharing Prezi for Live Presentations

Live presentations are the most traditional way to deliver your Prezi. For these, you’ll want to ensure that your audience can see the full range of motion and interactiveness that makes Prezi so unique.How to Do It:

  • Present Live via Prezi: Open your Prezi in Presenter Mode to control the flow of the presentation and guide the audience through the content in real time.
  • Use Presenter View: If you’re presenting on a secondary screen or projector, make use of Prezi’s Presenter View to see notes and upcoming slides, while the audience sees only the main presentation.
  • Embed Videos or External Links: Incorporate multimedia such as videos or interactive elements to keep your audience engaged during the live presentation.

Example: During a conference or workshop, you can present your Prezi using a projector or shared screen, guiding the audience through the presentation in real time while interacting with them and taking questions.


2. Sharing Prezi for Virtual Meetings

In virtual meetings, it’s important to optimize your Prezi for screen sharing via platforms like Zoom, Microsoft Teams, or Google Meet. The key is ensuring that the motion and interactivity work well through these platforms.How to Do It:

  • Screen Share Prezi: In your virtual meeting platform, share your screen with the Prezi open and in Full-Screen Mode for a smooth experience.
  • Use Prezi Video: Prezi offers a tool called Prezi Video that allows you to overlay your Prezi content alongside your webcam video, making virtual presentations more dynamic and engaging.
  • Engage with the Audience: Use interactive elements like clickable hotspots or Q&A sections to keep your virtual audience engaged, even if you’re presenting remotely.

Example: If you’re giving a sales pitch to a remote client via Zoom, share your Prezi in full screen and guide them through the interactive content while maintaining a conversational tone.


3. Sharing Prezi for Remote Viewing

If your audience will be viewing your Prezi on their own time, it’s important to ensure that the presentation works well as a standalone resource. You want the presentation to be engaging and easy to follow without a live presenter.How to Do It:

  • Send a Shareable Link: Prezi allows you to create a shareable link for your presentation. Send this link to your audience so they can view the Prezi at their convenience.
  • Enable Narration or Voiceover: Use Prezi’s Narration feature to add audio explanations to key sections of your presentation, so viewers can follow along without needing you there in real time.
  • Add Instructions: Include clear instructions or cues within the Prezi, such as “Click here for more details” or “Hover over the image for an explanation,” to guide the audience through the presentation on their own.

Example: For a remote training session, send participants a link to the Prezi and add voiceover narration explaining each section so they can review the material at their own pace.


4. Sharing Prezi via Email or Embedding

For audiences that need to access your Prezi through an email or website, embedding or sharing it in a format that works seamlessly in browsers is ideal.How to Do It:

  • Embed in a Website: Prezi allows you to embed presentations directly into websites or blog posts using an embed code. This is ideal for sharing your Prezi as part of an article, resource page, or email newsletter.
  • Share via Email: You can email a link to your Prezi directly from the platform. Include a brief description and instructions in the email so your audience knows what to expect when they open the presentation.
  • Export to PDF: For audiences that may not be able to access Prezi online, export the presentation as a PDF. While this removes interactivity, it allows the audience to view the content in a simple, static format.

Example: If you’re sharing an educational resource on your website, embed the Prezi so that users can interact with the presentation directly within the webpage.


5. Tailoring Prezi for Different Audience Types

Not all audiences are the same, and Prezi allows for flexibility depending on the type of audience you’re addressing. Consider how formal or informal the setting is, as well as the audience’s familiarity with technology, and adjust accordingly.How to Do It:

  • For Formal Audiences: Use a more structured, linear flow and keep the design professional with muted colors and clear, concise information.
  • For Creative Audiences: Embrace Prezi’s interactive and nonlinear capabilities, using movement and bold visuals to create a dynamic experience.
  • For Tech-Savvy Audiences: Use interactive features like embedded multimedia, clickable elements, and zooming capabilities to offer a more immersive experience.

Example: For a corporate audience, create a clean, linear presentation with minimal animation. For a creative industry pitch, use Prezi’s nonlinear navigation to showcase the depth and flexibility of your ideas.


Final Thoughts

Sharing your Prezi effectively for different types of audiences requires a tailored approach depending on the context, platform, and audience preferences. Whether you’re presenting live, sharing remotely, or embedding in a website, understanding how to optimize your Prezi for different settings ensures that your presentation will be as engaging and impactful as possible. By leveraging Prezi’s dynamic capabilities, you can deliver presentations that resonate with any type of audience.

Design Ideas: How to Improve PowerPoint Templates

custom powerpoint templates

PowerPoint Design

powerpoint templates

Powerpoint tips

powerpoint tutorial

Using a PowerPoint template can save time and effort, but improving upon an existing template can help ensure that your presentation is unique, professional, and tailored to your specific needs. Here’s how to enhance PowerPoint templates and elevate your presentation design.


1. Customize the Color Scheme

Most PowerPoint templates come with a preset color scheme, but customizing these colors to match your brand or the theme of your presentation can make a significant difference.Why It’s Important:

  • Enhances Brand Consistency: Aligning the color scheme with your company’s branding ensures a cohesive visual identity.
  • Increases Visual Appeal: A custom color palette that complements your content will make your slides more visually engaging.

How to Do It:

  • Go to the Design tab and click on Variants > Colors.
  • Choose Customize Colors to create a color scheme that fits your brand or presentation theme.

2. Use Custom Fonts

The fonts included in templates are often generic. Replacing them with custom fonts that align with your brand or add a modern touch can improve readability and visual appeal.Why It’s Important:

  • Improves Readability: Selecting the right font ensures that your text is easy to read and fits the tone of your presentation.
  • Adds Personality: Custom fonts help differentiate your presentation from others using the same template.

How to Do It:

  • Highlight the text you want to change, then go to the Home tab and select a custom font from the dropdown menu.
  • Use sans-serif fonts for clarity and readability in body text and bold fonts for headings.

3. Incorporate High-Quality Visuals

Templates often come with generic images or icons. Replacing these with high-quality visuals, such as custom photos, branded icons, or professional graphics, can enhance the overall design.Why It’s Important:

  • Improves Engagement: High-quality visuals capture attention and make your presentation more engaging.
  • Reinforces Your Message: Relevant visuals help illustrate key points and reinforce the overall message.

How to Do It:

  • Go to the Insert tab and choose Pictures or Icons to add relevant visuals.
  • Ensure images are high-resolution and appropriately sized for the slide.

4. Simplify Slide Layouts

Some templates may have overly complex or cluttered slide layouts. Simplifying these layouts can make your presentation easier to follow and more visually appealing.Why It’s Important:

  • Enhances Clarity: Simplified layouts ensure that your audience can easily focus on the key message of each slide.
  • Reduces Distractions: A clean and organized design minimizes distractions and keeps the audience engaged.

How to Do It:

  • Remove unnecessary design elements, like background patterns or excessive text boxes.
  • Use white space effectively to create balance and focus on the most important content.

5. Add Consistent Branding

To ensure that your presentation aligns with your company’s brand identity, add consistent branding elements like your logo, taglines, and brand colors.Why It’s Important:

  • Builds Brand Recognition: Consistent branding throughout your presentation helps reinforce your company’s identity.
  • Increases Professionalism: A branded presentation looks more polished and professional.

How to Do It:

  • Add your logo to the master slide so that it appears on every slide without manual repetition.
  • Use brand-approved fonts, colors, and graphics to maintain consistency across all slides.

6. Animate Purposefully

Many templates include animations by default, but not all animations are necessary or effective. Review and adjust animations to ensure they enhance the content rather than distract from it.Why It’s Important:

  • Maintains Focus: Purposeful animation guides your audience’s attention without overwhelming them.
  • Improves Flow: Well-timed animations can help control the pace of your presentation, keeping the audience engaged.

How to Do It:

  • Use Fade or Wipe animations for a subtle, professional effect.
  • Avoid using too many animations on a single slide, and limit animation to key elements.

Final Thoughts

Improving a PowerPoint template by customizing colors, fonts, visuals, and layouts can make your presentation more engaging, professional, and aligned with your brand. Simplify unnecessary elements, add purposeful animations, and maintain consistent branding throughout to elevate your presentation from a basic template to a standout design.

5 Presentation Tips to Ace Your Proposals

business proposals

presentation tips

To see an idea come to life, you need to get other people on board. Whether you’re looking to start a new business venture, working on a new project for your company, or recommending a new policy you believe in, you can’t expect to do everything on your own. Eventually, you’ll need support from others to get the ball rolling. That could be in the form of funding or approval from your senior executives. Whatever the case, a great idea doesn’t come to life after you’ve figured out the details. That’s just the first step. To get the support you need, you have to present and ace your proposal.This task may sound easy enough, especially after the amount of time you’ve spent perfecting your proposal. A great idea should attract the support it needs, right? Not if you can’t communicate your vision properly.Present your idea with amazing clarity through these presentation tips:

Get straight to the point

The people you look to for support will often have busy schedules. When you get the opportunity to present your proposal, you’ll have limited time to do it. If you want to make the most of the time you have, you can’t waste a single second discussing things that aren’t particularly important to the big picture.Your goal is to introduce your new idea and talk about its value and merits. Don’t waste time going into inconsequential stories about the whole process. As with any presentation, it’s important to get straight to the point and focus on the most important parts of your discussion.

Follow a specific agenda

To avoid going off on a tangent, you should present your proposal by following a clear-cut structure. As John Hall of HubSpot’s Agency Post writes, the best way to do that is by following a specific agenda. He suggests covering several major points in your presentation, especially if you’re conversing with clients.Start your presentation by giving a brief introduction. What is the context behind your proposal? What are the challenges you’re hoping to address? Once you’ve set up the scene, talk about the benefits that your proposal will bring.How can your idea solve the challenges you just detailed? Make sure you provide a clear picture by sharing data and specific examples. After that, you can begin delving into the details of your proposal.What is your specific plan? If you’re pitching to prospects, you can also share some quick details about your company. For other situations, you can skip to closing your presentation by reviewing the main points of your proposal.

Focus on sharing a story

Through all these steps, it’s easy to get lost in discussing particular things like budget constraints and market predictions. While these details are important to show the validity of your proposal, don’t forget the vision that’s behind everything else.What is your idea really about? Don’t let the audience lose sight of the underlying principle. Behind every piece of information you have to share is a story. Don’t forget to focus on that story and use your information as supporting details.Here are a few more tips to help you focus on the story behind your proposal.

Use data wisely

Creating a proposal that’s supported with hard facts and data will definitely add to your credibility. However, you need to use the numbers you have wisely. You can’t just dump all of your data into your PowerPoint presentation.To use data properly, you need to carefully curate which information is most crucial to your main points. Review the numbers you’ve gathered and try to simplify them as best you can.Remember, your proposal is mainly about an idea that tells a story. Like everything else in your presentation, the data you share should contribute to moving that narrative forward. You can take a look at our previous blog post to learn more about  presenting data correctly.

Encourage questions and discussions

Communication is a two-way street, so don’t be afraid to ask the audience for questions or comments. Most people think that receiving questions is a sign of a negative outcome, but that’s hardly the case. When the audience opens up to you with their insight, it simply means they’re willing to engage with your ideas. Acknowledge their comments and thank them for their suggestions. Answer their questions as best as you can and avoid feeling like you have to be defensive. If you encounter something you can’t really answer, tell them you’ll follow-up with through an email. Don’t be afraid to turn your presentation into a fruitful discussion. Open communication will only benefit your upcoming project in the long run.–You can’t see your proposal turn into reality without the support of other individuals. Before you get to that point, you need to communicate your vision in a manner that’s clear and concise. Get the ball rolling and see your idea to the end by following these presentation tips. READ MORE: 

Featured Image: Basheer Tome via Flickr

Prezi Design Tips: How to Leverage Your Brand

brand

Branding

presentation branding

presentation design

prezi design

Prezi Feature of the Week

prezi tips

prezi tutorial

Prezi offers a dynamic and visually captivating way to present ideas, going beyond the traditional linear structure of PowerPoint. The tool’s unique zooming interface and canvas-based approach can help your brand stand out in the marketplace—if you know how to use it effectively. To fully leverage your brand in Prezi, you need to incorporate the core elements of your company’s identity, such as your logo, color palette, fonts, and messaging.Here’s a guide to designing a Prezi that not only engages your audience but also reinforces your brand identity.

1. Start with Your Brand’s Visual Identity

Your brand’s visual identity is the foundation of any presentation, and Prezi is no exception. Before you begin designing, gather the essential elements that define your brand—such as colors, logos, and typography. Consistent use of these elements builds brand recognition and trust with your audience.

How to Do It:

  • Customize Your Prezi Theme: Prezi allows you to create custom themes to reflect your brand. Begin by setting the background color, fonts, and title styles to match your company’s brand guidelines.
    • Go to the Prezi EditorCustomizeAdvanced Settings to edit the background, font, and shapes.
  • Use Your Brand Colors: Incorporate your brand’s color palette throughout the presentation. Prezi allows you to apply your own colors to backgrounds, frames, and text.
    • Tip: Use your primary color for important elements like titles and calls to action, and secondary colors for accents and emphasis.

Example:

If your brand uses a navy blue and orange color palette, make sure the background or key elements in your Prezi incorporate these colors consistently.

2. Leverage Prezi’s Dynamic Features to Showcase Brand Storytelling

Prezi’s zooming and path-based format is perfect for non-linear storytelling. Rather than moving slide by slide, Prezi allows you to zoom into different parts of your presentation, which can help convey your brand story in a more engaging way.

How to Do It:

  • Map Out Your Brand Story: Prezi’s canvas is an open space where you can plot your content visually. Structure your presentation like a journey, using zoom-in transitions to reveal key elements of your brand’s story.
    • Start with an overview of your company, then zoom into different parts of the canvas to explore your mission, values, product history, and other details.
  • Use Frames to Organize Content: Frames in Prezi act as containers for content, allowing you to group ideas or sections together. Use branded colors and shapes to differentiate various sections of your story, such as product features, company history, or future goals.
  • Zoom for Emphasis: Zooming in on your company’s milestones, key achievements, or new initiatives makes them feel more impactful and exciting for your audience.

Example:

If you’re telling the story of your brand’s evolution, start with an overview of your company, then zoom into specific timelines or product launches. Each zoom reveals more detailed information, such as customer testimonials or product successes.

3. Incorporate Branded Visuals

Images, icons, and graphics are a critical part of your presentation design. In Prezi, visuals have an even greater impact because of the zoom feature. High-quality, branded visuals help reinforce your message and make your presentation more engaging.

How to Do It:

  • Use Branded Icons and Graphics: Instead of generic visuals, use custom icons and graphics that reflect your brand’s aesthetic. Prezi allows you to upload your own images, so ensure they align with your visual identity.
  • Maintain Image Consistency: Stick to a consistent image style, whether it’s minimalistic, realistic, or illustrative. This keeps your presentation cohesive and professional.
  • Brand Your Imagery: If possible, use images that directly reflect your brand. This could include images of your products, employees, or customer success stories.

Example:

If your company has a specific style of product photography (e.g., high-contrast images or minimalist designs), incorporate these images into your Prezi to visually communicate your brand’s personality.

4. Align Fonts with Brand Guidelines

Typography is a powerful branding tool that reflects the tone and personality of your business. Prezi allows for font customization, so use this feature to align your text with your brand’s typography guidelines.

How to Do It:

  • Choose Brand Fonts: Prezi gives you the option to choose custom fonts from their library or upload your own. Select fonts that are part of your company’s branding, such as the font used on your website or in printed materials.
  • Set a Font Hierarchy: Ensure that your headers, subheaders, and body text use a clear hierarchy to maintain readability. Stick to a few font sizes and weights for consistency and professionalism.
  • Keep It Readable: While creative fonts are great, make sure they are legible, especially on smaller screens or during remote presentations. Balance creativity with clarity.

Example:

If your brand uses a clean, modern font like Helvetica for headlines, and a simpler font like Arial for body text, replicate that in your Prezi to maintain brand consistency.

5. Structure Your Content with a Clear Visual Flow

Prezi’s zooming transitions allow for a more creative structure than traditional slide decks. However, it’s crucial to ensure that your audience can follow the flow of your presentation easily. A clear structure makes your message more impactful and avoids confusion.

How to Do It:

  • Organize Content Logically: While Prezi allows for non-linear navigation, it’s important to guide your audience through your presentation in a logical order. Plan out a path that takes your audience through key sections of your brand’s story.
  • Use Zoom for Subtle Transitions: Avoid zooming too far in or out, as this can disorient your audience. Instead, use smooth transitions that flow naturally between points.
  • Create a Strong Overview: Start with a high-level overview of your presentation’s key points, then zoom into more specific areas of interest.

Example:

For a product launch, create a map where each section of the presentation focuses on a different product feature. Begin with an overarching statement about the product’s benefits, then zoom into detailed explanations of features or customer use cases.

6. Add Interactive Elements to Boost Engagement

One of Prezi’s advantages is its ability to add interactive elements to your presentation, making it a more engaging experience. Interactive features allow your audience to explore the presentation at their own pace or to dive deeper into specific content.

How to Do It:

  • Embed Videos and Animations: Incorporating branded video content can help tell your brand’s story in a visually engaging way. You can also embed short product demos, customer testimonials, or behind-the-scenes videos to make your presentation interactive.
  • Hyperlinks to External Resources: Prezi allows you to embed hyperlinks to websites, reports, or documents. Use these links to direct the audience to your company’s landing pages, social media profiles, or other branded content.
  • Add Clickable Frames: Create frames that viewers can click to zoom into a specific part of the presentation. This makes your Prezi more interactive and gives your audience the freedom to explore your brand’s story.

Example:

For a presentation about a new service, embed a customer testimonial video or link to your company’s case study page to provide further insights and increase audience interaction.

7. Maintain a Strong Brand Voice

While Prezi offers many opportunities to get creative with visuals and structure, it’s important to maintain a consistent brand voice throughout your presentation. The way you present your content should reflect your company’s personality, whether it’s formal and professional or casual and conversational.

How to Do It:

  • Keep Your Messaging Consistent: Ensure that the language used in your Prezi aligns with your company’s tone of voice. Whether you’re using industry jargon or friendly, approachable language, consistency is key to reinforcing your brand identity.
  • Highlight Key Brand Messages: Incorporate your company’s tagline, mission statement, or unique value proposition within the presentation to remind the audience of your core values.

Example:

If your brand voice is innovative and bold, craft short, punchy statements that reflect that tone. Use headlines like “Transforming the Future of Healthcare” rather than longer, formal statements.

Final Thoughts

Prezi offers a unique and engaging platform to elevate your brand through presentations. By integrating your brand’s visual identity, storytelling techniques, and interactive features, you can create a dynamic presentation that not only captures attention but also reinforces your brand’s values and personality.With thoughtful design and strategic use of Prezi’s features, your presentation can go beyond delivering information—it can become an immersive experience that leaves a lasting impression on your audience. Leverage the power of Prezi to highlight your brand and stand out from the competition.