Maintaining Audience Attention in Your Presentations

audience interaction

audience participation

presentation tips

Presentations

The British bank Lloyds TSB conducted a study on the cause of careless household accidents, and the results they gathered have some pretty broad implications. As quoted by Fortune.com, the average adult attention span has plunged from 12 minutes in 1998 to 5 minutes in 2008. Participants attributed their short attention span to stress and decision overload, both unavoidable in our fast-paced lifestyles.With the advent of technology and the distraction of multiple screens — from our work laptops to our smartphones — holding one’s attention for longer than the usual is nearly impossible. That is, if you’re bored by the topic.Considering this information, it seems that presenting to a huge audience has never been more difficult. Five minutes is barely enough time to make a positive impression. This is a huge challenge that presenters need to over come. Here are 3 key strategies to keep in mind:

Condense your slides

Try to present more information orally to reduce overloading your slides with too much text and data. The people in your audience can read much faster than they can listen to you talking. As we’ve discussed time and again, an effective PowerPoint deck acts as a visual aid. It doesn’t contain every sentence you want to share. Instead, it perfectly illustrates your main points through the use of images and other multimedia elements. Instead of packing your slides with a bunch of facts and figures, spend more time illustrating and articulating your points.An emotional and physical connection might be more effective in capturing the audience’s imagination. This bond calls the attention of people whose minds were wandering off in the crowd, and engages those who are beginning to invest in what you’re saying.

Follow an intriguing narrative structure

Structure your presentation in a way that will surely engage your audience. There’s a reason why we can sit motionless in a movie theater for two hours, completely enamored by what we’re watching. Movies follow a great story arc that build suspense and intrigue. Effective storytellers know how to create anticipation that keeps viewers looking forward to what happens next. Following their example, your presentation can also work the same way.Craft your presentation in a way that presents a problem (“what is), and slowly build your way towards a solution (“what could be”). The problem-tension-solution pattern roughly mimics the structure of classical Greek dramas, which research has found to be effective in eliciting powerful emotional response.

Create “soft breaks” 

According to presentation expert Carmine Gallo, the best way to re-engage the short attention spans of your audience is by creating “soft breaks” within your presentation. After every 10 minutes or so, give your audience some moments to pause by incorporating videos, activities, and demonstrations. You can also encourage audience participation by posing a question they can answer through a show of hands. If your presentation allows it, you can also call up other speakers from your team to offer the audience a fresh new perspective.

The Final Word

Capturing people’s attention can be a bit of a challenge, especially during a time when attention spans are beginning to drop, and people are constantly busy. But that doesn’t mean you have to make a plain, uninteresting presentation.Engage people’s senses by keeping your pitch short and sweet, weaving a narrative around your presentation, and giving soft breaks in between. Follow these tips and you might just win new business! Featured Image: Oliver Tacke via Flickr

Click to Add Title: Using PowerPoint Templates

powerpoint templates

Powerpoint tips

A PowerPoint template is a great place to start when you’re feeling clueless about how to design your slides. Once you’ve taken your pick, all you have to do is fill in the blanks and add your content. It’s quite a convenient method for those of us who weren’t given enough time to prepare for a presentation.Despite this, we’ve all heard that PowerPoint templates aren’t always the best solution. Because of its preset format, working with a template can really stifle your creativity.The placeholders automatically tell you where to text and images should go. Even if you decide to customize the template you chose from PowerPoint’s built-in gallery, you’ll only be able to change so much. After all your effort, your slides will look like other presentation decks, a standard headline on top with a bullet point list below it, or a picture on the right with some text beside it.

So how do you make your PowerPoint templates stand out when you’ve got very little time to think of a unique design? 

1. Look for unique templates at Microsoft.com

PowerPoint Template: Business Digital Blue (Download HERE)The default templates in PowerPoint have been used to death in the business world. If you want to stand out without customizing each aspect of your slides, you can head on over to Microsoft.com and choose from a wide array of less common PowerPoint templates available there.

2. Change the layout

PowerPoint Template: Angles (Quote from Trade Show Institute | CC BY 3.0)To avoid repetitive-looking slides, try to move around your placeholders and change up the layout. Try placing headlines at the bottom of your slides. Change up the position of your text. Better yet, minimize your use of bullet points and use images to illustrate your points instead. Be creative and experiment with the template at hand.

3. Integrate your brand colors

PowerPoint Template: GridOne more thing you can do is change your template’s color scheme to something that mirrors your brand. This way, you don’t have to worry about integrating your company logo to your slides. Your brand will be well-represented throughout the presentation just by having the right colors.

The Final Word

Templates don’t have to be boring. You can change it up and apply your own style to it. Seek less used options online, either on the Microsoft site itself, or on other websites that provide quality templates you can use to your advantage. Tweak your layout by changing the placeholders and applying different color schemes on your slides. While you’re at it, why not integrate your brand colors to help impress your company identity on your audience throughout the presentation?You can do all this yourself with a few clicks and the willingness to explore PowerPoint’s vast potential. Or, you could contact a presentation designer to help you get right off the bat. SlideGenius customizes templates to your liking. Contact us today for a free quote!

Why You’re Better Off With Concise PowerPoint Slides

powerpoint related research

Powerpoint tips

If you’re not careful, your PowerPoint deck might end up doing more harm than good. Your slides should contribute to delivering your core message.It should allow audience members to perfectly visualize your discussion. To get there, you need to cut out any distracting elements. The most effective way to deliver a presentation is to keep your deck simple and straight to the point.Here’s why and how simple slides will work best for your presentation:

The Science of Simple PowerPoint Slides

According to research done by Dr. Christof Wecker, text-heavy slides negatively affect how much information is retained by an audience. In fact, he observed that it would be better to present with no visuals at all than to distract audiences with what he calls “regular slides.” Due to bad PowerPoint practices, regular slides contain too much text. Instead of being able to focus on the presenter’s explanation, the attention of the audience is now split between the keeping track of what they were hearing and what they were seeing.

The results indicate a “speech suppression effect” of regular slides at the expense of oral information (within and across conditions), which [can be explained] by dysfunctional allocation of attention….

The solution to this problem is through the use of concise slides. Dr. Wecker found that by simplifying content, presentations using PowerPoint slides offer the maximum retention of information.

It is concluded that theoretical approaches should account for the allocation of attention below the threshold of cognitive overload and its role for learning, and that a culture of presentations with concise slides should be established.

By trimming down your deck to the most basic points, the audience is able to avoid information overload. Simpler slides that focus more on illustrating key points allow viewers to process oral and visual information at the same time.

Presentation lesson: build a PowerPoint deck that’s straight to the point

To keep slides comprehensible and prevent them from taking any impact away from your presentations, try these useful tips:

  • Think about all the points you want to make before launching PowerPoint to create your slides. Create an outline of all your ideas and work on a storyboard to give yourself an opportunity to edit everything that seems excessive and unnecessary.
  • To minimize your use of words, try to illustrate your points using images instead.
  • Explore the different functions that PowerPoint has to offer. SmartArt can be a great way to compress information into graphics that people can easily follow.
  • Main points go on your slides. Explanatory details should be typed down in the Notes section, which you can refer to if you make use of the Presenter View.

Reference

Wecker, Christof. “Slide Presentations as Speech Suppressors: When and Why Learners Miss Oral Information.” Science Direct. Accessed September 17, 2014. Featured Image: elPadawan via Flickr

Applying Color Psychology to Your PowerPoint Designs

color psychology

PowerPoint Design

Color plays an important role in PowerPoint design. By choosing the correct palette, you can pull individual slides together and create a coherent design. Color also allows you to add a bit more life and interest to your slides. More than that, it can also be a subtle way to convey emotions and strengthen your message. Following the basic principles of color psychology, you can create PowerPoint designs that automatically connect with your audience.

What is color psychology?

Color psychology works around the premise that color has the ability to affect our feelings, moods, and behaviors. It follows these six basic principles:

  • Colors can carry specific meaning
  • Color meaning is either based on meaning that’s learned or biologically innate
  • The perception of a color causes evaluation automatically by the person perceiving
  • The evaluation process forces color motivated behavior
  • Color usually exerts its influence automatically
  • Color meaning and effect has to do with context

Applying color psychology to PowerPoint design

When deciding on a color scheme for your PowerPoint slides, consider these colors and what they mean:Red: The color red exudes intensity and energy. It’s also said to stimulate a faster heart rate. What else would you expect from a color associated with both passion and danger? Don’t use too much of it, or else you’ll risk overwhelming your audience with such a loud color. Try to temper it with more neutral shades like white or gray.Blue: Like the ocean, the color blue gives off a feeling of calm and relaxation.  Aside from its associations to tranquility, it also symbolizes loyalty. This is especially crucial for business presentations. If you want to build the trust of your audience, the color blue can help enhance your message.Green: Often associated with nature and the environment, the color green symbolizes abundance and life. These characteristics are important to convey during finance and investor presentations. The color green helps you convey a more positive outlook. It’s also said to be the color that’s “easiest” to the eyes. Some people also suggest that green can help jog their memory.Purple: Associated with royalty and luxury, this color portrays a feeling of dignity and exclusivity, which could be helpful for presentations in retail and real estate. It can also be appropriate for presentations in the creative industry.Black: Black is a powerful color, giving off a sense of sophistication. For presentations, make use of black when you want to deliver a more conservative and conventional message. As a background color, black can also serve as a great way to emphasize other colors in your slide. Because it’s neutral, you can pair it with other colors.

Trade Show Tips: Things to Remember On the Exhibit Floor

Marketing

trade show presentation

trade show tips

Exhibiting at a trade show? Industry events can turn into a great business opportunity if you know how to do to it right. According to Chief Marketer‘s Ruth Stevens, the terrifying possibility of customer rejection can be tempered by some measures. Here’s our take on these trade show do’s and don’t’s.[sg-blog-modules module=one]Apart from networking with potential clients, you’ll be able to show off your latest offers and learn more about the trends in your field. In order to get the best outcome from your endeavor, make sure to follow these trade show tips when you’re on the exhibit floor.

Trade Show Tip #1: Train your team to work together for a common goal

Trade shows can be tricky because you’ll be sharing the stage with other people. In order to make sure everyone is on the same page, you need to plan and prepare with your entire team. You want everyone in your booth to work together for a common goal.You want everyone to be in sync, instead of competing with each other. Hold meetings where you and your team can discuss what you want to achieve during the trade show. Allow them to contribute to making plans. Most importantly, include periodic training sessions to make sure your staff is well-prepped for the big day.

Trade Show Tip #2: Watch the crowd for potential clients

I think part of being a good entrepreneur involves being a keen observer. As you explore the different booths on the exhibit floor, keep an eye out for potential clients.If you find someone that could make a good prospect, don’t be afraid to introduce yourself and make polite conversation. Train your team to do the same thing while they’re manning your booth.

Trade Show Tip #3: Learn to take no for an answer

Conversing with prospects is important. In fact, trade shows are a great venue for it. But if they turn down your pitch, be courteous and respect their decision. That person was probably looking for something else and your solution wasn’t it.Again, learn to be sensitive to the people you’re networking with. If they’re not interested, don’t work to change their mind. Instead, work hard to engage the people who might be.

Trade Show Tip #4: Always share your contact information

To nurture the relationships you’ve made during the event, don’t forget to hand out business cards or flyers with your contact information.Similarly, you should compile all the business cards you were able to connect and reach out to prospects as soon as you can.

Trade Show Tip #5: Be friendly but professional

It’s important to keep a warm atmosphere during a trade show. The people who approach your booth should always feel welcome.Always be friendly and approachable, but keep in mind that this is still a professional event.[sg-blog-modules module=two]

Reference:

Stevens, Ruth. “Trade Show Marketing Do’s & Don’ts: Ways to Annoy Your Prospects.Chiefmarketer. 2014. Accessed September 5, 2014. Featured Image: Sam Galison via Flickr

The 3 Characteristics of a Call to Action Slide

call to action slide

PowerPoint Design

Powerpoint tips

A Call to Action (CTA) slide is crucial for guiding your audience toward the next step after your presentation. Here are the three key characteristics of an effective CTA slide:

1. Clear and Direct Language

  • Why it matters: The CTA should be specific and unambiguous so that the audience knows exactly what you want them to do. Phrases like “Sign up now,” “Contact us today,” or “Visit our website” provide clear directives.
  • How to apply: Use active language and keep it concise. Avoid vague requests like “Learn more” without giving details on how to follow through. The message should be tailored to your presentation’s goal, whether it’s driving sales, gathering leads, or encouraging collaboration.

2. Visual Emphasis

  • Why it matters: The CTA slide needs to visually stand out to capture the audience’s attention and reinforce the urgency or importance of the action. Bold fonts, contrasting colors, and clear icons or buttons help draw focus to the CTA.
  • How to apply: Use white space effectively to avoid clutter. Place the CTA in a prominent position on the slide, and consider using a color that contrasts with the rest of the presentation while aligning with your brand.

3. Benefit-Oriented Focus

  • Why it matters: The CTA should communicate value or a clear benefit to the audience. When people know what’s in it for them, they are more likely to take action.
  • How to apply: Highlight what the audience gains by taking action. For example, instead of saying “Download the guide,” say “Download the guide to boost your sales by 20%.” This turns the CTA from a simple request into an opportunity that appeals to the audience’s needs.

By focusing on clarity, visual appeal, and a benefit-driven approach, your Call to Action slide will encourage your audience to take meaningful steps after your presentation.

Timed Presentations: Tips for When the Clock is Ticking

presentation tips

time limit

timed presentations

While an extra ten minutes might seem harmless, it could mean something else for the people in your audience. An extra ten minutes could mean that majority of your audience won’t be able to hear your conclusion. It can also make or break the outcome of your presentation, especially if you’re pitching to investors or trying to make a sale.[sg-blog-modules module=one]So how can you be sure that your timed presentations end at the exact moment? Follow these three simple tips to help you finish presentations on time:

Plan accordingly

The secret to timed presentations is sufficient planning. The first thing you have to do is ask how long you have to speak. For business presentations, 30-45 minutes seem to be the standard. If you’re talking at a seminar, you might have an hour to present. Check with your contacts or the organizers to be sure.Once you have the answer, you can begin planning how everything will play out. Aside from the main discussion, what else do you have in mind for your presentation? Do you want to involve your audience with some activities? Are you planning on giving a live demo?Think about everything you want to do during your presentation and consider how much time each part could take up. Everything included in your presentation should contribute to your main takeaway. You should also allocate a few minutes for answering questions, and give yourself leeway in case your equipment malfunctions or you arrive late at the venue.

Rehearse and make necessary edits

After you’ve finished planning and preparing your presentation, take the extra step to rehearse everything you want to do on stage. With a timer going, practice your speech with the PowerPoint deck you’ve prepared. You should also rehearse your body language and how you plan to move on the stage. Make your rehearsals as close to your actual presentation as possible.If you can, ask a friend or family member to help you out. Have them take note of how long you take during each part of your presentation. If it looks like you’re taking too long on the introduction, trim some of the parts out. Keep rehearsing and editing until you’re a little bit under your allotted time. If everything runs smoothly, you can use the extra time to address a few more questions.

Make adjustments on stage

Now that you know how long each part of your presentation will take, use these markers to facilitate your delivery. Take note of the time as you give your presentation. Enable PowerPoint’s Presenter View to access a timer. If you originally allotted 5 minutes for your introduction and you’re running over time, adjust accordingly. Skip the joke you were planning to tell and move on to the next part of the presentation.Flexibility is important in timed presentations. But keep in mind that being flexible doesn’t mean rushing through your slides and talking fast. Instead, try to condense the less important parts of your presentation by offering a general overview. In cases of unforeseen events, don’t ask for extra time unless you’re offered an extension.–Make sure your audience stays to hear the rest of your presentation by staying within your allotted schedule. Timed presentations might seem a bit restrictive, but they’re basically protocol in the business world.Don’t miss out on great opportunities just because the clock is ticking behind you.[sg-blog-modules module=two]Featured Image: MattysFlicks via Flickr

Improve Your Presentation Skills with Deliberate Practice

deliberate practice

presentation improvement

presentation preparation

Improving your presentation skills through deliberate practice involves focused, structured efforts aimed at enhancing specific aspects of your performance. Here’s how you can apply deliberate practice to presentations:

1. Set Clear, Specific Goals

  • Why it works: Deliberate practice is about working toward well-defined objectives. Instead of simply aiming to “get better at presenting,” identify specific areas for improvement, such as vocal clarity, body language, or slide design.
  • How to apply: Start with measurable goals like improving eye contact with 80% of your audience or reducing filler words (e.g., “um” or “uh”) by half. Breaking down your goals into smaller, concrete tasks makes it easier to track progress.

2. Focus on One Skill at a Time

  • Why it works: Concentrating on one element at a time allows you to hone that specific skill. Trying to improve everything at once can lead to frustration and lack of progress.
  • How to apply: If you’re working on voice modulation, focus on varying your tone and pitch during practice rather than worrying about gestures or slides. Once you’ve improved one skill, move on to the next.

3. Record and Review Your Presentations

  • Why it works: Watching yourself present helps you spot areas for improvement that you might not notice in real-time, such as slouching or overusing certain phrases.
  • How to apply: Record yourself giving a practice presentation. Afterward, review the footage to see where you can make adjustments. Focus on specific areas like body language, pacing, or voice projection.

4. Get Constructive Feedback

  • Why it works: Feedback from others allows you to see how your presentation is perceived and provides insight into areas you might overlook.
  • How to apply: Ask for feedback from colleagues, friends, or mentors after practicing. Specifically request input on key areas like clarity, engagement, or organization. Act on the feedback and incorporate changes in your next practice session.

5. Practice Under Simulated Conditions

  • Why it works: Practicing in an environment similar to the one in which you’ll present helps reduce nerves and prepares you for real-world conditions.
  • How to apply: If you’ll be presenting in front of a large audience, simulate that experience by practicing in front of a small group or even in the venue itself if possible. This can help you get used to factors like timing, stage presence, and handling distractions.

6. Break Down Complex Elements

  • Why it works: Deliberate practice involves mastering small, complex tasks rather than trying to perfect an entire presentation at once.
  • How to apply: Focus on improving one part of your presentation, such as the opening hook, transitions between slides, or handling Q&A. Work on each element individually until you’re comfortable before integrating them into the full presentation.

7. Consistent Practice Over Time

  • Why it works: Skill improvement happens with consistent, repeated practice. By spacing out practice sessions, you can retain skills better and avoid burnout.
  • How to apply: Instead of practicing the day before your presentation, incorporate regular practice into your routine. This might involve setting aside 30 minutes each day for a week to practice different parts of your presentation.

By using these deliberate practice techniques, you can methodically improve specific aspects of your presentation skills, leading to more confidence and greater impact in your presentations.

Unlocking the Power of Your Voice: Dynamic Vocal Warm-ups for Stellar Presentations

presentation

relaxation tips

vocal warmups

In presentations, your voice is your greatest tool. It’s important that you’re heard to the very back of the room. If you’re addressing a large group of people, you might be tempted to strain your voice to make it louder. However, this could damage your vocal chords over time.Even with a microphone, you still have to constantly enunciate your words. The best way to protect your best presentation tool is through vocal warm-ups.Aside from the health benefits, vocal warm-ups can also help you from stuttering or stumbling over words.

Releasing tension and practicing good breathing

The trick to maximizing your voice for public speaking is relaxation and good breathing. Start your vocal warm-ups by relaxing your body. Stand in a place where there’s plenty of room for you to move. Release any tension in your body by doing some stretching.Do the following exercises, repeating each for at least two to three times:

Neck

  • Slowly bend your head forward, bringing your chin close to your chest. Hold the position for around 10 seconds. Next, gently bend your head backward so you can see the ceiling. Again, hold for 10 seconds.
  • Turn your head to the right, hold the position for 10 seconds. Slowly turn back to your starting position and then turn to your left, again holding for 10 seconds. Make sure you’re looking over you shoulders when you do this exercise.
  • Bend your neck slowly, bringing your ear as close to your right shoulder as possible. When you start to feel a stretch, stop and hold the position for 10 seconds. Do the same thing on your left side.

Shoulders and back

  • Stand straight with your arms on your side. Bend to you side so that one of your shoulders lower and the other one rises. Hold the position for 10 seconds and do the same thing on the opposite side. Repeat the exercise two more times.
  • Lock your fingers together. With your palms out, stretch your arms over your head and hold for 10 seconds. After that, stretch your arms in front of you and hold for 10 seconds. Continue the exercise by bend forward slight, while still keep your back straight. Stretch your arms to your back in the same way as before and hold for 10 seconds.
  • Position your arms like you’re giving yourself a big hug. Try to make your hands meet as much as possible and hold the position for 10 seconds. After you release, bend one arm over you shoulder and then reach for your hand using the other arm coming from below your back. Try to grasp for your fingers if you can and hold for another 10 seconds.
  • .Lastly, stretch your triceps by bending an arm over your shoulder and press gently on your elbow. Hold for ten seconds and do the same thing in the opposite direction.

Arms and legs

  • Stretch your arms above your head and in front of you, holding each position for 10 seconds. Shake your arms for a while, as well. Do the same for your legs by shifting your weight to one and shaking off the other. After that, try to do some quick jumping jacks and jump in place, as well.

After you’ve released the tension in your body, you should also try to relax your facial muscles. Massage your cheeks and scrunch up your face. Open your mouth widely to release tension in your jaw. Once you feel completely relaxed, you can start practicing your breathing. Stand straight with your feet apart, making sure they’re aligned with your shoulders. Place a hand on your stomach.As you inhale, you should be able to feel your diaphragm rising. When you exhale, notice how your diaphragm expands. Keep breathing in and out, making sure your diaphragm is doing what it’s supposed to. After a while, try letting out a loud noise (like a “HAH!”) as you exhale.

Vocal warm-ups

After you’ve successfully relaxed your body and practice your breathing, you can do vocal warm-ups. Similar to what you did when practicing your breathing, remember to unite your voice with your breathing to ensure that you’re using your diaphragm.The first thing you can try is sounding out your vowels. Breathe in and sound out the different vowels as you exhale.Your next vocal warm-up is to sound out consonants. Try humming and letting the vibrations of the sound you make reverberate through your body. Let your body relax once more by shaking your limbs. Lastly, practice your articulation with some tongue twisters.–There you have it! Make sure you practice these vocal warm-ups to get you prepped for your next presentation.[sg-blog-modules module=two]Featured Image: Harry via Flickr

The Art of Words: Unveiling the Symbiosis between Poetry and Presentation

inspiration

presentation content

presentation ideas

You might think poetry and presentations are in completely opposite planes. Both are just different ways of communicating and expressing new ideas. While poetry focuses on artful interpretation, presentation content requires you to be concise and straight to the point. You’ll be surprised that despite this obvious conflict, there are ways that poetry and presentation content overlap with each other.[sg-blog-modules module=one]Here are ways presentation content can mirror poetry in other ways.

Strong images

Like poetry, great presentation content contains strong images. It’s not enough that you have images in your slides. You also need to integrate powerful imagery in your choice of words. Consider how the poet Ezra Pound perfectly set up a familiar scenario in just a few words:

 In a Station of the MetroThe apparition of these faces in the crowd;Petals on a wet, black bough.

Similarly, your presentation content should be able to ignite the imagination of your audience with more descriptive and active words.Pair these words with powerful pictures in your slides and you’ll surely keep your audience engaged for a long time.

Analogies and metaphors

Poets take abstract concepts and liken them to more concrete and relatable things.  For example, in William Shakespeare’s famous sonnet, he describes a beloved by comparing her to a “summer’s day.” While your presentation content doesn’t have to be as lengthy as a Shakespearean sonnet, you should also make sure that your ideas are as clear and digestible as possible.You might as well talk of the abstract when you discuss complicated data without simplifying it. To help your audience fully grasp a complex topic, use common metaphors and analogies in your explanation. Use something you know they’ll be able to relate to, like a scene from a famous movie or rules of a popular sport.

Structure

Poems follow a specific structure that helps reader follow its internal rhythm. Even if a certain poem is written in free verse, it still has specific patterns that allow readers to see the natural flow of words.The same thing should be present in your presentation content. Structuring your presentation content makes it easier for your audience to follow what you’re saying. Determine the logical flow of your ideas by starting with a storyboard.–Like presentations, poems can take on different forms. Sonnets typically tackle love and romance. Epics follow the adventure of a hero. Some poets prefer to write in free verse. Similarly, the type of presentation you’re going to prepare for will depend on the topic and context.Your presentation can be a sales pitch, or it can be informative and educational. It can also be a report that’s driven heavily by data. In all these scenarios, your presentation won’t look and sound the same, just like a poem would.Embrace your inner presentation poet with these tips and craft a winning pitch and deck to match![sg-blog-modules module=two]Featured Image: Martin Pettitt via Flickr