In recent years, the technology behind virtual conferencing has greatly advanced. Some of the world’s biggest companies have made it a norm to broadcast conferences seamlessly for the whole world to see. Take Apple, for instance. Millions seemingly pause their lives to tune into the company’s bold product reveals every year.
These events are connections made on a global scale and will only improve along with the advancements in technology.
In an office setting, virtual meetings and workspaces can be as easy as logging into your email.
Solutions are so robust that collaboration can take place at nearly any scale.
As high-speed data becomes more widely accessible, setting up reliable online workspaces becomes easier. People no longer need to fully rely on enterprise-grade Wi-Fi systems to provide them with powerful connections.
With the right tools and protocols, professionals can work seamlessly from anywhere.
Why Transition to Virtual Work Environments?
There are several factors to consider when transitioning to virtual spaces.
Sometimes, creating a remote work environment is the only feasible option to keep business operations going. Travel issues, workforce availability or even unforeseen disasters can greatly hinder an organization’s ability to be physically present for an ordinary office setting.
Online workspaces provide employees newfound agility by enabling them to work from where they’re most comfortable. Even when situations may seem dire, having a robust online system will allow a company to keep moving forward.
Costs Need to Be Reduced
Running an office space can become very costly in the long run, especially for startups or downsizing companies. Applying virtual workspaces for staff to work remotely will ultimately save the company on rent costs. Alleviating this heavy burden allows companies to reallocate their resources to more valuable assets.
Integration with Virtual Systems
As technology advances, it’s natural for growing companies to show interest in following the same path. New platforms and solutions are constantly emerging, boasting more effective methods of boosting productivity. The proposition making work easier is always an exciting offer to companies seeking to maximize the time and capabilities of their workforce.
Can Face-To-Face Meetings Be Replaced?
Programs like Skype, Zoom and Slack allow seamless and protected collaboration from anywhere in the world. The capabilities of these platforms have enabled businesses newfound connectivity and productivity.
Team leaders can dutifully rally their sales team using just their laptop. Training sessions with oversees employees can be conducted seamlessly. Deals with new clients can even be closed without ever having to step into the same room.
There are, however, still some aspects of face-to-face meetings that cannot be fully captured by these new virtual meeting environments.
Participants are more engaged in physical environments because of tangibility. Nonverbal cues are also more effective when meeting face-to-face. These aspects carry great weight for people who desire to experience more personal connections in their work environment.
Technology is greatly moving forward, but there are still some experiences that are near impossible to replicate.
The Do’s and Don’ts of Virtual Meetings
Virtual meetings may not involve physical presence, but professionalism is still a must. When conducting an online meeting, whether with internal or external parties, it’s important to consider the following:
- Display a dynamic, attention-grabbing presentation
- Use multiple engagement technologies
- Come prepared
- Eliminate distractions
- Dress the part
- Make overly long presentations
- Engage for the sake of engaging
- Speak too fast or too slowly
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