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2 Easy Ways to Avoid Missing Fonts in PowerPoint 2013

Launching a presentation that fails to display your font choices can be disappointing. Not only can this scenario be completely avoided with a few simple checks, but it’s also a waste of time invested in picking a set of fonts that match your pitch.

The problem happens when the fonts you used are unavailable on the computer you’re using for your presentation. Here are two easy ways to help you display custom fonts in your deck:

I. Embed Fonts

Embed fonts in PowerPoint first to guarantee font compatibility when transferring your deck to another computer. Follow these steps so that your fonts won’t go missing during a presentation:

1. Click the File tab on the ribbon. You’ll be taken to the Backstage view.

how to embed fonts in powerpoint 2013

2. Click on Options at the bottom of the vertical ribbon.

how to embed fonts in powerpoint 2013 steps

3. A window called PowerPoint Options will appear. Click on Save in the left column.

how to embed fonts in powerpoint 2013

4. Scroll down further and check the box for Embed fonts in the file under the heading that says Preserve fidelity when sharing this presentation.

5. Select Embed only the characters used in the presentation (best for reducing file size).

how to embed fonts in powerpoint 2013: embed only

6. Click OK.

how to embed fonts in powerpoint 2013: click ok

Your custom fonts should now be embedded within the presentation. This method eliminates the need of having to install your custom fonts to every computer that will view the presentation.

II. Save as PDF

When you’re pressed for time, saving your presentation as PDF is also a great alternative. It’s ideal for maintaining the appearance of fixed slide layout and fonts. However, this format will be unable to play animations, so do take note if your pitch needs to be viewed with dynamic animation.

1. Click on the File tab, select Export, then choose Create PDF/XPS Document.

how to embed fonts in powerpoint 2013: create as pdf

2. Click on Create PDF/XPS.

how to embed fonts in powerpoint 2013: create as pdf / xps

3. A confirmation window will appear. Put a check next to Open file after publishing, below Save as type.

how to embed fonts in powerpoint 2013: open file after publishing

4. Enable Standard (publishing online and printing).

how to embed fonts in powerpoint 2013: standard publishing

5. Give a file name for your presentation, then click Publish in the lower right corner.

how to embed fonts in powerpoint 2013: click publish

Have a Backup Plan

Using great font combinations for your PowerPoint slides can give your presentation maximum readability. There’s also the added bonus of making your deck stand out from a sea of boring, default font types with a custom font unique to your presentation.

That’s why instances like missing fonts and changes in font formats may put a dent on your well-designed deck. This doesn’t have to happen. Embed your fonts within PowerPoint 2013 to ensure that your custom fonts appear exactly as you want them to during your pitch. You also have the option to save your file as a PDF when you’re in a pinch. Although you’ll preserve the appearance of your slides, a PDF file can’t play any animations that you’ve set in each slide.

Choose among these two easy options so that your fonts won’t disappear when you have a big presentation coming up.



“How to embed fonts in PowerPoint.” Microsoft. n.d.
“Troubleshoot font problems.” PPTools. n.d.

A Step-by-Step Guide for Using Custom Fonts in PowerPoint Design

One of the easiest ways to improve PowerPoint designs is by playing around with typography. By simply changing up fonts, you can instantly create unique slides. You don’t have to stick with using standard fonts, either. If you really want to dabble in typography, there are plenty of custom fonts to be found online.

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Despite its many advantages, custom fonts can complicate your PowerPoint process. You will need to install the new fonts to your computer. You also have to make sure that PowerPoint doesn’t substitute your custom fonts with a standard one when it’s time to share the deck with others. Here’s a step-by-step guide in making sure the process is as smooth and easy for you.

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Downloading custom fonts

Choose 1 to 2 fonts from any of the following sources. Make sure you use the same fonts throughout your presentation. For more tips on choosing and combining different fonts, check out the infographic from yesterday’s post.

The fonts in these sites are OpenType fonts (OTF) and TrueType fonts (TTF). Download your choices following instructions provided in the sites. They will usually come in a ZIP archive, so make sure you have a software like WinRAR to extract the files you need.

Installing custom fonts

Once extracted, the fonts will need to be installed on your computer. Double click the TrueType or OpenType font file and click Install.

Installing Authentic Hilton by Maelle.K via

Head to PowerPoint and check if you can access the new fonts. If you can, you’re ready to experiment with typography. Work as you usually would and build your PowerPoint deck. Once you’re done, you’ll need to take one extra step to ensure your fonts will look the same in other computers. There are 2 different techniques to save custom fonts in PowerPoint. You can choose to embed fonts, or turn your text into pictures.

Technique #1: Embedding fonts

PowerPoint allows you to embed non-standard fonts as long as they are TTF or OTF files. All you have to do is head to File and choose Options. There, click Save and check the box for “Embed fonts in this file“.

Keep in mind that this technique will likely bloat your file size, so it’s best if you choose “Embed only the characters used in the presentation“.

Technique #2: Save text as picture

You can also save text as a picture instead. Simply right click on  the text placeholder and choose Save as Picture.

You can then replace the text with the picture afterwards. This will take a lot more time, but it’s a great technique if your chosen font is neither a TTF nor OTF file. It’s also the best way to ensure that your text will look the same way on any device.

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Your PowerPoint deck can greatly improve by simply using unique and custom fonts. Make sure your experimentation with typography ends a success by following this guide.

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