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3 Ways to Cut Back Your Text-Heavy PowerPoint Slides

The most effective PowerPoint slides are often simple and concise. As branding experts, TRAY Creative, put it, cluttered slides will only put your audience to sleep.

Effective decks help the presenter tackle a topic with memorable and arresting visuals. In other words, a PowerPoint presentation isn’t there to act as your script or teleprompter.

If your presentations are always burdened by text-heavy PowerPoint slides, it’s time to dial back and strip your deck bare.

Try the following suggestions to make sure you don’t have walls of text blocking the audience’s interest in your discussion:

Strip your content down to its essentials 

Cutting back on text-heavy PowerPoint slides rely on your ability to edit your own content.

Before you start making your PowerPoint deck, review the draft you’ve prepared and see how you can simplify your points even more. Your goal is to strip down your content to the bare minimum.

You don’t have to waste space on your slides to elaborate particulars. Your slides are there to highlight the main points and takeaways.

Everything else that needs to be discussed or described is for the presenter to do on his own.

Use multiple slides to split up bullet points

Bullet points are often maligned in PowerPoint design because of constant misuse. A lot of presenters insist on presenting text through a bullet point list, even if the text requires a lengthy paragraph description.

Don’t forget that bullet points are meant to simplify content and list down key information. If you’re going to use it to cram several paragraphs on a single slide, you’re not utilizing bullet points properly.

Split up your content across multiple PowerPoint slides. Even if you end up with 10 more slides than you originally planned, your deck won’t look poorly designed.

Spreading out your PowerPoint to tackle one point at time will help you make sure your slides aren’t dragged down by too much text.

Represent content visually

I’m sure you’re familiar with the saying, “a picture is worth a thousand words.” Remember to keep it in mind when making PowerPoint slides, because it’s extremely crucial to presentation design.

Sometimes, it can be hard to cut back on content because there are things that require several sentences to describe.

Luckily, PowerPoint is a visual tool. Instead of using up slide space on lengthy descriptions, you can represent certain parts of your content through pictures or graphics instead.

Turn a discussion on a particular process into a flowchart. Find pictures that represent your brand values. Think visually and use images to relay what might need several sentences to say.

In general, try to keep your PowerPoint slides visual. Use text to enhance the meaning of particular images or graphs, and do it by using the simplest sentences or phrases. Remember, a PowerPoint deck is a visual aid. It shouldn’t overwhelm your audience with too much information. As the presenter, it’s your job to take the stage and discuss your presentation accordingly.



Visual Storytelling: How Stories Are Told in Pictures.” SlideGenius, Inc. October 27, 2014. Accessed February 24, 2015.
PowerPoint Insight: Reconsidering the No Bullet Points Rule.” SlideGenius, Inc. August 21, 2014. Accessed February 24, 2015.
7 PowerPoint Mistakes That Put Audiences to Sleep.” TRAY Creative Seattle Marketing Branding Web Design. Accessed February 24, 2015.


Featured Image: Hernán Piñera via Flickr

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