Slidegenius, Inc.

Transitioning to a Virtual Work Environment

In recent years, the technology behind virtual conferencing has greatly advanced. Some of the world’s biggest companies have made it a norm to broadcast conferences seamlessly for the whole world to see. Take Apple, for instance. Millions seemingly pause their lives to tune into the company’s bold product reveals every year. 

These events are connections made on a global scale and will only improve along with the advancements in technology. 

In an office setting, virtual meetings and workspaces can be as easy as logging into your email.

Solutions are so robust that collaboration can take place at nearly any scale. 

As high-speed data becomes more widely accessible, setting up reliable online workspaces becomes easier. People no longer need to fully rely on enterprise-grade Wi-Fi systems to provide them with powerful connections. 

With the right tools and protocols, professionals can work seamlessly from anywhere.

Why Transition to Virtual Work Environments? 

There are several factors to consider when transitioning to virtual spaces. 

Uncontrollable Circumstances

Sometimes, creating a remote work environment is the only feasible option to keep business operations going. Travel issues, workforce availability or even unforeseen disasters can greatly hinder an organization’s ability to be physically present for an ordinary office setting. 

Online workspaces provide employees newfound agility by enabling them to work from where they’re most comfortable. Even when situations may seem dire, having a robust online system will allow a company to keep moving forward.  

Costs Need to Be Reduced

Running an office space can become very costly in the long run, especially for startups or downsizing companies. Applying virtual workspaces for staff to work remotely will ultimately save the company on rent costs. Alleviating this heavy burden allows companies to reallocate their resources to more valuable assets.  

Integration with Virtual Systems

As technology advances, it’s natural for growing companies to show interest in following the same path. New platforms and solutions are constantly emerging, boasting more effective methods of boosting productivity. The proposition making work easier is always an exciting offer to companies seeking to maximize the time and capabilities of their workforce.

Can Face-To-Face Meetings Be Replaced? 

Programs like Skype, Zoom and Slack allow seamless and protected collaboration from anywhere in the world. The capabilities of these platforms have enabled businesses newfound connectivity and productivity.

Team leaders can dutifully rally their sales team using just their laptop. Training sessions with oversees employees can be conducted seamlessly. Deals with new clients can even be closed without ever having to step into the same room.  

There are, however, still some aspects of face-to-face meetings that cannot be fully captured by these new virtual meeting environments.

Participants are more engaged in physical environments because of tangibility. Nonverbal cues are also more effective when meeting face-to-face. These aspects carry great weight for people who desire to experience more personal connections in their work environment.

Technology is greatly moving forward, but there are still some experiences that are near impossible to replicate. 

The Do’s and Don’ts of Virtual Meetings

Virtual meetings may not involve physical presence, but professionalism is still a must. When conducting an online meeting, whether with internal or external parties, it’s important to consider the following: 

Dos 

  • Display a dynamic, attention-grabbing presentation
  • Use multiple engagement technologies 
  • Come prepared 
  • Eliminate distractions 
  • Dress the part 

Don’ts 

  • Make overly long presentations
  • Engage for the sake of engaging 
  • Speak too fast or too slowly 

SlideGenius Is Your Presentation Expert 

Are you planning to hold your next big meeting online? 

From PowerPoint presentations to animated marketing videos, we create a variety of presentation materials that boost the communication capabilities of our clients.

We make it our mission to help companies drive better business. We have helped spark million-dollar growth for businesses around the world… our greatest measure of success.

Reach out now to get a quote free of charge.

What the Coronavirus Has Taught Us About Video Conferencing

Following the outbreak of the coronavirus, millions of employees and students were forced to stay at home. These social distancing measures led governments, companies, and schools to employ strict work-from-home policies. 

Demand for video conferencing and digital conferencing software skyrocketed. 

Surge of Video Conferencing Needs 

Working from home drove companies like Google, Microsoft, and Zoom to offer their software for free to accommodate the growing demand from users. 

Depending on which software you choose, these can connect either a small group of five or large audiences of at least 150 people.

Transitioning from In-Person to Virtual Environments 

Some may say that in-person events are incomparable, especially for brands, because they make distributing content and building networks easier and more authentic. 

Is it, however, the most effective way to connect with people? 

A virtual event is similar to its in-person counterpart. It’s highly interactive and versatile depending on specific goals and purposes. 

Virtual Conferencing Benefits 

With video conferencing platforms, working together, even remotely, has never been easier. Apart from reducing travel costs, you also get: 

  • Improved communication 
  • Better business relationships 
  • Wider reach 
  • Simplified management and usability 
  • Increased productivity 

The best thing about virtual conferences is that you can be in two—even several—places at once.

Choosing the Right Video Conferencing Platform 

Over 98% of medium and large businesses, and two-thirds of small organizations, are likely to purchase video conferencing solutions in the years to come. 

Apart from the increase in remote work driving the need for video conferencing solutions, today’s companies need to communicate with employees from multiple offices. 

If you’re looking to integrate this into establishing a virtual environment for your workplace, choose a service tailored to your business needs. Consider these factors before you make your purchase. 

Locations of End Users 

Some platforms are restricted in specific regions or countries. Before making a purchase, make sure that everyone will have access to it. 

Recording Capabilities 

You may want to go over the highlights of your meeting on a later date. These keep track of where you are in terms of project management or if you’re remotely interviewing potential employees. 

Mobile Optimization 

Make sure that your video conferencing platform is available on both desktop and mobile devices to ensure equally positive experiences. 

Screen-Sharing Capabilities 

Collaborations may occur in and out of the workplace. This feature allows you to give feedback and apply changes to plans or design in real time. 

Application Integration 

If you frequently use third-party applications like PowerPoint during your meetings, you may want to look for a platform that allows you to import presentations and documents. 

There are also platforms that allow plug-ins that make it easier for you to schedule your next meeting and take notes without having to switch applications.

Before the coronavirus forced people to keep their distance, technology had already begun to give them the means of coming together. 

As businesses continue to work across greater distances, the advantages of working in virtual environments will become more and more clear.