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Protect Your Slides in PowerPoint 2013

Today, anybody can easily access and share millions of presentations online, whether for personal or commercial use. This is great if you want your file to be shared everywhere, but this isn’t so great when you’re aiming to keep your deck confidential. If you want to keep your PowerPoint presentation solely your intellectual property, you need to set your file’s privacy and viewing permissions properly.

Did you know that anyone can just copy or edit your content whenever they have access to your file? Luckily, this can be avoided with PowerPoint 2013’s file security options, allowing you to protect your slides for good. Here are several ways to protect your presentation from unauthorized access and unwanted changes:

1. Click on the File tab on the ribbon. This leads you to the Backstage View window.

powerpoint privacy

2. While in the Backstage View, click on Info in the menu.

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3. Choose Protect Presentation. This will reveal three options you can choose from:

protect presentation

a. Mark as Final: Marking a presentation as final gives you a read-only copy of your PowerPoint. A dialog box will prompt you to accept the changes.

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When you try to open a PowerPoint file marked as final, a thin yellow ribbon will appear with a warning. Next to this is a button that says Edit Anyway. Clicking on this button will make the file editable again.

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b. Encrypt with Password: Click this if you want to set a secure password for your presentation. A dialog box will prompt you to set a password for your file. Take note that the program cannot recover lost passwords.

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c. Digital Signature: Adding a digital signature establishes your identity and assures people viewing the file that the presentation is your own. To create a digital signature, you need to send the following to Microsoft:

a. Signing certificate and a public key
b. Certificate Authority

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In Short: It’s Easy to Protect Your PowerPoint

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Protecting your PowerPoint file keeps your presentation from being edited or viewed by random individuals. If your deck contains confidential or sensitive information, don’t take any risks. Use any of the three options to give yourself some peace of mind and maintain your creative ownership.

Just one thing: Remember your passwords when you choose to encrypt your PowerPoint files. The program cannot retrieve the password when you lose or forget the password you set for it.

A digital signature makes your work appear more authentic and is an excellent way for you to leave your stamp of ownership on your file. The requirements for a digital signature will take more time and effort on your part, but it will be worth it for the extra security it gives.

 

References

Bajaj, Geetesh. “PowerPoint 2013 Tutorials – File Menu and Backstage View.” Indezine. January 9, 2013. www.indezine.com/products/powerpoint/learn/interface/file-menu-backstage-view-ppt2013.html
“Add or Remove Protection in Your Document, Workbook, or Presentation.” n.d. Office Support. www.support.office.com/en-us/article/Add-or-remove-protection-in-your-document-workbook-or-presentation-05084cc3-300d-4c1a-8416-38d3e37d6826#__toc311701333
“Digital Signatures and Certificates.” Office Support. n.d. www.support.office.com/en-us/article/Digital-signatures-and-certificates-8186cd15-e7ac-4a16-8597-22bd163e8e96
“Protecting Your Presentation.” GCF LearnFree. n.d. www.gcflearnfree.org/powerpoint2013/28.2

View Notes During Your Presentation for PowerPoint 2013

Speaker notes, or “notes” for short, are every presenter’s guide when presenting in front of a crowd. These scripts are often used so that presenters can avoid getting mental blocks while speaking onstage because adding notes to your deck helps you recall important points from your pitch.

If you have existing notes in your slides and you only need to check them, just click on File, then click on Open to view your PowerPoint presentation.

In this post, we’ll cover how to view your script and take advantage of one of Microsoft PowerPoint’s most useful features: Notes.

Show Speaker Notes

1. Click on the Slide Show tab.PowerPoint 2013 Tutorial: Show Speaker Notes

2. Go to the Monitors group and check the Use Presenter View checkbox. This lets you read your notes on your laptop without affecting the slides being projected onscreen.

PowerPoint 2013 Tutorial: Presenter View

Before using this option, double check if the laptop or computer that you’re using allows you to project using two or more monitors. If PowerPoint can recognize your projector or your second monitor, just check the Use Presenter View box and hit the F5 key to start your Slide Show.

View and Add Notes

Here’s how to make notes appear while editing your slides.

1. Click on the View tab on the ribbon.

PowerPoint 2013 Tutorial: View and Add Notes

2. Under the Show group, click on the Notes icon.

3. The notes section will appear underneath the slide area and will now be visible for all of your slides. It will contain the text “Click to add notes.”

PowerPoint 2013 Tutorial: View and Add Notes4. Clicking on the area will remove this text and allow you start typing.

PowerPoint 2013 Tutorial: View and Add NotesAn easier way to make notes show up is by going to the Status bar at the bottom of your screen and clicking on the Notes button, next to Comments. Clicking on it will expand or collapse the Notes area.

PowerPoint 2013 Tutorial: Notes areaView Your Slide and Notes in One Page

1. Click on the View tab in the ribbon.

PowerPoint 2013 Tutorial: View Your Slide and Notes in One Page2. Under the Presentation Views group, select Notes Page.

PowerPoint 2013 Tutorial: Notes PageThe slide page’s orientation will now be in portrait mode. Each page will display the slide number on the bottom right corner. Simply scroll up or down to move to the next slide.

The Notes Page will have two areas: your visible slide area above and an expanded view of the Notes page below. This type of view is helpful if you’re going to hand out copies of your presentation and need more space to append your notes.

PowerPoint 2013 Tutorial: Note Page

Watch this video tutorial and learn how to view notes in PowerPoint 2013


Now you know how to view notes from your PowerPoint!

PowerPoint notes are convenient, especially for presenters who find it difficult to speak without scripts. Make your message memorable and more accessible by maximizing PowerPoint’s Notes Pages. With the help of PowerPoint’s overlooked yet important feature, you can convey your message professionally without forgetting significant points.

To help you deliver an error-free PowerPoint presentation, SlideGenius experts can assist you and offer you a free quote!

References

Bajaj, Geetesh. “Status Bar in PowerPoint 2013.” Indezine. May 31, 2013. www.indezine.com/products/powerpoint/learn/interface/status-bar-ppt2013.html
Thornton, Billy M. “ITIP: Using PowerPoint’s Presentation Option: Use Presenter View.” Colorado State University. www.biz.colostate.edu/mti/tips/pages/ITIPUsingPowerPointsPresentationOptionUsePresenterView.aspx
“View Your Speaker Notes Privately, While Delivering a Presentation on Multiple Monitors.” Microsoft Office. n.d. www.support.office.com/en-nz/article/View-your-speaker-notes-privately-while-delivering-a-presentation-on-multiple-monitors-321c0948-4ada-4d50-872f-41f279ae6ef6

Open PowerPoint 2013 in Safe Mode on Windows 10

More and more people are relying on PowerPoint for crafting interactive and engaging presentations. However, common issues like application crashes and file corruption are still inevitable disasters waiting to happen. That’s why it’s a good idea to launch a presentation safely to avoid technical issues that can worsen start-up and add-in problems.

Let’s learn how to run Microsoft PowerPoint 2013 in Safe Mode using three different methods:

Using the Command Prompt Window

1. Click Windows + R on your keyboard to launch the command prompt box named Run.PowerPoint 2013 in safe mode using command prompt

2. Once the dialog box appears, type powerpnt /safe. Remember to include a space between powerpnt and the forward slash (/) or the command won’t run.

3. Hit Enter on your keyboard or press OK to open the program in safe mode.

Using the Ctrl Key

1. Hold down the Ctrl key for a few seconds, then click on your PowerPoint shortcut on the desktop or the Windows taskbar.

2. A confirmation dialog will appear. Click Yes to enter safe mode.

Using PowerPoint 2013 in safe mode3. You’ll know you’ve entered safe mode when you can read (Safe Mode) on the title bar of the application.

Using the Windows Taskbar

1. Click on Cortana to expand the search box in the taskbar.windows 10: PowerPoint 2013 in safe mode

2. In the Search option, type powerpnt /safe, then press Enter. Don’t forget to include the space between powerpnt and the forward slash (/).

3. PowerPoint should open in Safe Mode.

Safe Mode Limitations

While the User-Initiated Safe Mode fixes or isolates the problems, you should also know that it has certain restrictions. Below are notable limitations when starting a program in safe mode:

  • Templates can’t be saved.

  • Toolbar or command bar customizations are not loaded, and customizations can’t be saved.

  • The AutoCorrect list is not loaded, and changes aren’t saved.

  • Recovered documents aren’t automatically opened.

  • Files can’t be saved to the Alternate Startup Directory.

  • Preferences can’t be saved.

  • Additional features and programs aren’t automatically loaded.

  • Documents with restricted permissions can’t be created or opened.

Still having trouble launching your presentation in safe mode? Check out this video tutorial to see how to do it step by step:

Now you know how to run PowerPoint in Safe Mode!

Opening your PPT file in safe mode is a highly effective way to fix corrupted or damaged presentations. These simple hacks are good for fighting back the panic when things go wrong. Try these three different methods in case your next presentation runs into some rough waters.

References

“Work with Office Safe Modes.” Office. n.d. www.support.office.com/en-us/article/Work-with-Office-safe-modes-dedf944a-5f4b-4afb-a453-528af4f7ac72
“How to Open Microsoft Office 2013 In Safe Mode.” Into Windows. www.intowindows.com/how-to-open-microsoft-office-2013-in-safe-mode

How to Make a Trade Show Video Loop Using PowerPoint

Trade shows are a great opportunity for several things. Big industry events like it allow you to study the latest trends in your field and learn more about your competitors. Most importantly, it gives you the chance to showcase your company and demonstrate your latest products and services. For this reason, you’ll need to make a great impression on your target audience.

Your goal is to make others want to get to know your brand better. For starters, you’ll need to work on a booth that will attract plenty of visitors.

One way to do that is by projecting a trade show video loop. This way, passers-by can easily get the gist of what you want to say in just a short while.

You can make a trade show video loop by using PowerPoint. There’s a function that allows you to create self-running presentations. But your booth needs more than just a bunch of slides running again and again.

Here’s a presentation made in PowerPoint 2010 that can help you set up your own looping videos for trade shows.

How to make a PowerPoint loop for trade shows

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Step One: Go to the Slide Show tab and click on the Set Up Slide Show option.

powerpoint loop slide show

Step Two: Once the dialogue box appears, choose Browsed at a kiosk (full screen) under Show Type.

powerpoint 2013 loop rehearse timing

Step Three: You can begin setting up the timing of your presentation by selecting the Rehearse Timings option, still on the Slide Show tab. Keep in mind that once you click on Rehearse Timings, the program will begin timing your presentation immediately.

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Step Four: A small toolbar will appear on the upper left side of your screen. You can customize the way you time your presentation in this section. In the image above, certain icons are numbered to guide you. Click on: #1 to move on to the next slide, #2 to pause, and #4 to repeat; while, #3 shows you the slide time, and #5 shows you the total time for the presentation.

powerpoint 2013 loop timer

Step Five: Press ESC on your keyboard if you’re satisfied with the timing. This will prompt the program to ask you if you’d like to keep the slide timing you recorded.

There you have it! Use these looping slide shows to engage people on-the-go during trade shows. You might not be able to pitch to them as they pass by your booth, but an interesting enough presentation that speaks for itself just might pique people’s interests and stop them in their tracks.

If you’re looking to become really impressive, it needs a sleek design that matches your company’s core message. It’s more than worth it to ask for help.

 

Reference

Trade Show Booth Ideas That Attract Visitors.” Trade Show Ideas. Accessed June 19, 2014.