Technology continues to make communication and collaboration much easier. Share your ideas and collaborate with everyone in your team with a step-by-step guide in this week’s Prezi Feature.
A presentation isn’t always a lone endeavor. Maybe you’re working with collaborators on a new project. Maybe you need to ask some people in your team to corroborate the facts and data you have. Whatever the reason, there will be occasions when your work requires close collaboration with others. If you want to make sure that the core message is properly represented through visuals and content, you’ll need to take into account everybody’s input.
Unfortunately, this isn’t as easy as it sounds. The process of collaboration can get a bit tedious, especially when you’re building a presentation deck together. There will be plenty of back and forths between different individuals. Dozens of emails sent. Different versions of the presentation file shared. There are so many steps to go through before everyone can agree on a final “look”. In between those steps, there are a lot of room for error as well. The process will be so much easier if you can all just sit and work together at one time. But what if there’s a conflict in schedules? Or what if your collaborators live across the country from you?
We often talk about how today’s technology has significantly increased our ability to communicate, specifically in the world of business. You can save a lot of time and effort if you know which tools to use. Speed up the process and see everyone’s input instantly using Prezi’s collaboration feature.
Here’s a step-by-step guide to keep everyone’s ideas clear and cohesive:
With Prezi’s collaboration feature, you can work with up to 10 different users. While editing your presentation, click on the Share button at the right side of the top menu.
Choosing ‘Share prezi’ will prompt a pop up where you can type down the email address of your collaborators. Prezi will send emails informing them that they can edit the presentation with you.
From there, it’s as easy as working on your prezi as you usually would. Except now you’re working together with several other people, making your own edits on specific parts of the presentation.
If you want to see which part of the prezi your collaborator is working on, click on their avatar and choose ‘Zoom to position’.
You can also invite other users to join by expanding the sidebar on the right. If you want to review your prezi once everyone is done making their contributions, just click on ‘Start presentation’.
You’ll be the presenter by default, but you can allow your collaborators to take the lead by clicking on their names and choosing ‘Hand over presentation’.
Collaboration is a crucial part of any project. When it comes to preparing presentations, the old saying “two heads are better than one” is often true. Allow others to share their ideas and contribute to create a strong and cohesive vision. Creating a presentation involves a lot of creativity and innovation. With Prezi’s collaboration feature, you can combine the best ideas into a single vision.